ERS Administration Assistant
Closing Date: 27/09/2026

The Employment and Recruitment Service (ERS) recruits for a range of part-time and temporary positions at Lancaster University and within the local community.

Our aim is to help Lancaster University students develop their employment skills through a variety of work opportunities.

We are looking for an enthusiastic, organised and proactive person to join the ERS team as an Admin Support Assistant.

This is a varied role where you will provide administrative support to our busy recruitment service, while also helping students and managers with their queries. You will be part of a friendly team and will have the opportunity to gain valuable experience in a busy professional environment.

No two days will necessarily be the same. You could be responding to queries, updating recruitment systems, supporting our ERS Drop-Ins and Pop-Ups, or helping new starters complete their Right to Work checks.

We are looking for someone who likes getting things done, is confident working with people and can use their own initiative. You don’t need years of experience – we’re looking for someone with some previous experience of administration or customer service who is keen to learn, get involved and make a difference.

You will need to be organised and accurate, but just as importantly, you will need energy, enthusiasm and a positive attitude.

Training will be provided to support you in learning the skills required for the role. The professional skills you develop working with the team will be highly transferable to future graduate employment.

If you enjoy working with people, are comfortable in a busy environment and are someone who takes initiative rather than waiting to be asked, we’d love to hear from you.

The role is initially for 12 weeks, with the possibility of an extension subject to the needs of the service and the appropriate approval process.

If you have any questions, please contact: [email protected]

More information about the ERS can be found on our website: www.lancaster.ac.uk/ers

Preferred start date: 5th October 2026

Initial duration: 12 weeks, with the possibility of an extension

Location: On the Lancaster University campus 

We are looking for someone who can demonstrate:

• Previous experience in an administrative, customer service or similar environment.
• A proactive and positive approach, with the confidence to use your own initiative.
• Good organisation skills and the ability to manage competing priorities.
• Excellent communication skills and the ability to communicate effectively with a wide range of people.
• A confident and approachable manner.
• A high level of accuracy when completing administrative tasks.
• Competent IT skills, including Microsoft Word, Excel and Outlook.
• Reliability and the ability to meet deadlines.
• The ability to stay calm and effective when working in a busy environment.
• An accurate, organised and methodical approach to work.
• A willingness to learn and get involved as part of a team.
• The enthusiasm and motivation to provide an excellent service to students, managers and colleagues.

Working in this role will help develop the following skills and experience:

Analysing
Business development
Collaboration
Commercial awareness
Decisiveness
Emotional intelligence
Exercising professional judgement
Flexibility
Integrity
Interpersonal sensitivity
Knowledge sharing
Leadership
Multi-tasking
Organisation
Resilience
Self-motivation
Teamwork
Time management
Verbal communication
Written communication

Why join us?

This is a great opportunity to gain hands-on experience within a busy university recruitment service and develop skills that will be valuable in future employment.

You’ll work alongside an experienced team, gain practical experience of recruitment and administration, and have the opportunity to build your confidence when working with students, managers and new starters.

If you’re organised, approachable, willing to learn and someone who gets things done, we’d love to hear from you.

Application Information

You are required to submit a cover letter to support your application. Applications without a cover letter will not be considered.

Please note: Unless specified otherwise in the advert wording, this role is only open to individuals living in the UK.

Under the terms of this work, we endeavour to provide the advertised number of hours; however, hours are not guaranteed and work may cease if there is a fall in demand.

Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.