£14.02 per hour + £1.69 holiday pay
Advertising End Date
31 Aug 2025

Role & Department Overview

Join us as a Projects Assistant and be part of our dynamic team, contributing to the successful delivery of projects that drive innovation and shape the future of Lancaster University. Your contributions will play a significant role in advancing our services and providing an exceptional experience for our students and staff. 

 Lancaster University, a leading institution in Higher Education, is dedicated to innovation and excellence in all aspects of its operations. In the IT Partnering and Innovation Team, we are focused on delivering exceptional projects and driving forward technological advancements. As a Projects Assistant, you will play a vital role in supporting our team in project planning, coordination, and administration, contributing to the success of our initiatives.

The Opportunity: 

As a Projects Assistant in the IT Partnering and Innovation department, you will have the opportunity to work on a variety of exciting projects that contribute to the transformation of our services and the enhancement of the student and staff experience. You will collaborate closely with project managers, stakeholders, and team members, gaining valuable insights into project management processes and acquiring skills that will lay a solid foundation for your future career.

 
Preferred start date: as soon as possible
 
Expected end date: 12 weeks after start date
 
Weekly hours: 8-12 hours
 
Location: On the Lancaster University campus

Job Description

Your main responsibilities will include:

 
  • Assisting in the coordination and administration of projects, ensuring project plans, timelines, and documentation are accurately maintained.
  • Supporting project managers in tracking project progress, identifying risks and issues, and proactively communicating updates to stakeholders.
  • Collaborating with team members to gather and compile project data, creating reports and presentations to facilitate project reviews and decision-making processes.
  • Participating in project meetings, documenting minutes, and following up on action items to ensure timely completion.
  • Assisting in the organization and execution of project-related activities, such as workshops, training sessions, and events.
  • Maintaining project documentation and knowledge repositories, ensuring information is up to date, accessible, and organised.
  • Providing general administrative support to the team, including scheduling meetings, managing calendars, and handling correspondence.

Person Specification

Essential (Please reference in your application):

  • Strong organizational skills, with the ability to prioritize tasks, manage deadlines, and handle multiple projects simultaneously.
  •  Excellent attention to detail, ensuring accuracy and completeness in project documentation and reporting.
  •  Effective communication skills, both written and verbal, with the ability to engage and collaborate with stakeholders at various levels.
  •  Proficiency in using office productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  •  Demonstrated ability to work collaboratively in a team environment, supporting others and fostering a positive working atmosphere. 

Desirable (Please reference in your application):

  •  Familiarity with project management methodologies and tools.
  •  Experience in coordinating and supporting projects within a professional setting.
  •  Knowledge of information systems and technology-related projects. 

 Working in this role will help develop the following skills and experience:

  •  Project coordination and administration.
  •  Communication and stakeholder management.
  •  Organisation and time management.
  •  Collaboration and teamwork. 

 

 

 

 

 

You are required to submit a cover letter to support your application. Applications without a cover letter will not be considered. Click here for help with your cover letter.

Please note: Unless specified otherwise in the advert wording, this role is only open to individuals living in the UK.
 
Under the terms of this work, we endeavour to provide the advertised number of hours however, hours are not guaranteed and that work may cease if there is a fall in demand. 
 
Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.
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Help and advice on making applications can be found on the Lancaster University Careers pages. Visit www.lancaster.ac.uk/careers.

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