£12.21 per hour + £1.47 holiday pay
Advertising End Date
10 Aug 2025
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  • FASS Exclusive Internship: Festival Administration & Digital Content Assistant

Role & Department Overview

Please note: this internship is only available to current students registered on a degree scheme in the Faculty of Arts and Social Sciences at Lancaster University.  If you apply for this role the information within your application will be shared with the recruiting organisation.
 
The Bay International Film Festival (TBIFF) is a not-for-profit company established in 2023 to promote independent cinema and cultural exchange in Morecambe Bay. We organise an annual international film festival featuring diverse films from the UK and around the world, alongside Q&A sessions, workshops, and community events. Our primary mission is to provide access to cinema for all members of society, regardless of socio-economic background, through free tickets and community screenings. Operating with charitable and educational purposes at our core, we aim to foster cultural understanding, support local youth through media training programmes, and establish Morecambe as a recognised hub for independent cinema in the North West.
 
Join The Bay International Film Festival as a Festival Administration & Digital Content Assistant during our exciting pre-festival preparation period. This hands-on internship offers valuable experience in cultural sector operations, combining administrative coordination with creative digital content development. You'll work directly with semi-finalist filmmakers, organise essential festival materials, and create marketing templates that will support our January 2026 festival. This role provides insight into professional film festival operations while developing transferable skills in project management, digital marketing, and cultural programming. Perfect for students interested in arts administration, marketing, or the creative industries.
 
Preferred Start Date: 1st September 2025
End Date:  30th September 2025
Interview Date:  TBC likely last 2 weeks of August
Working Hours / Pattern:  28 hours in total, 7 hours per week over 4 weeks in September
Location: Entirely remotely in the UK
 
Please submit a CV (maximum of two sides) and a Cover Letter (maximum one side) both tailored to the role. 
 
 

Job Description

  • Coordinate with semi-finalist filmmakers to ensure completion of screening agreements and collect outstanding documentation.
  • Organise and manage digital film materials, creating systematic filing structures for each selected film.
  • Source and compile marketing materials including film stills, trailers, and promotional content from filmmaker submissions.
  • Create professional digital templates for social media posts and marketing materials that can be easily customised for future use.
  • Download and organise film files in preparation for jury evaluation processes.
  • Communicate professionally with international filmmakers via email and project management platforms.
  • Maintain detailed spreadsheets and databases tracking submission materials and filmmaker communications.
  • Support general festival administration tasks as needed during the pre-production phase.

Person Specification

Essential: 

  • Current student registered on a degree scheme within FASS
  • Strong organisational and time management skills with attention to detail 
  • Excellent written communication skills for professional correspondence 
  • Basic digital literacy including file management and cloud storage platforms 
  • Proficiency with social media platforms and understanding of digital marketing concepts 
  • Ability to work independently and meet deadlines in a fast-paced environment 
  • Interest in film, arts, or cultural events 

Desirable:

  • Experience with design software (Canva, Adobe Creative Suite, or similar) 
  • Previous experience in event coordination, marketing, or arts administration 
  • Knowledge of film industry practices or festival operations 
  • Basic image editing or graphic design skills 
  • Experience with project management or database systems 
Working in this role will help develop the following skills and experience:
 
  • Creativity
  • Planning and organising
  • Organisation
  • Written communication
For any queries about this role, please email [email protected]
 
You are required to submit a cover letter to support your application. Applications without a cover letter will not be considered. Click here for help with your cover letter.
Please note: Unless specified otherwise in the advert wording, this role is only open to individuals living in the UK.
Under the terms of this work, we endeavour to provide the advertised number of hours however, hours are not guaranteed and that work may cease if there is a fall in demand. 
Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.
Apply

Help and advice on making applications can be found on the Lancaster University Careers pages. Visit www.lancaster.ac.uk/careers.

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