Data and Administrative Assistant
Closing Date: 28/10/2024

Our degree ceremonies are high-profile occasions and, as representatives of the University, the Corporate and Ceremonial Events Team play a key role in the successful delivery of these events.  

This winter’s graduation ceremonies will take place from Wednesday 11th – Thursday 12th December and will celebrate the achievements of our taught postgraduate and PhD students.

Over 1000 graduating students and their guests will attend across two days of graduation, and your role will ensure that they have the best possible experience.  You will be involved in all aspects of the event including the event itself, and pre and post graduation administration.

The December 2024 timetable of ceremonies can be viewed here:

Winter Graduation Timetable 2024 - Lancaster University

Main Responsibilities:

The purpose of this role is to provide data and administrative support to enable the smooth delivery of winter graduation. 

The majority of your role will be to support the team by answering queries from students and guests and supporting graduation at this busy time of year. Your role will involve handling student data, undertaking guest management administration and using our bespoke ceremony management system.

Essential:

• Must be available for the full 12 weeks for the range of hours specified above.
• Good administrative skills including Outlook and all Microsoft software including Word, PowerPoint and Excel.
• Polite and confident telephone manner and the ability to write and communicate clearly via email.
• Flexible and adaptable.
• Ability to work as part of a team, and independently.
• Ability to work accurately and with an eye for detail.
• Personal integrity and respect of confidentiality.

Desirable:

• Experience in an events environment.
• Good working knowledge of Lancaster University campus facilities and structure.
• Advanced Excel Skills.