EPSRC Future Places Centre: Admin Support (part-time)
Closing Date: 28/10/2024

We are looking for an enthusiastic and self-motivated individual to take on a varied and interesting role supporting the work of the Future Places Centre: Future Places Centre - Lancaster University This £3M project, funded by the Engineering and Physical Sciences Research Council (EPSRC) is an exciting, multi-disciplinary project that uses computing to help us understand and shape the environment around us.

The post-holder will be based within a small team working across the University's interdisciplinary research institutes, located on campus, in InfoLab. The role provides an opportunity to work on a large, complex, externally funded research project involving a range of external partners, and academics from across the University. 

The role will be based within Research Services, which is part of the University’s Research and Enterprise Services Division and plays a key role in helping the University achieve our strategic goals by providing expert advice, guidance and administrative support to the University’s research community in the development of bids for externally funded research. The Research Services teams provide a range of activities including advice on funders’ terms and conditions, proposal preparation, costing and pricing, impact, ethics, contracts and post-award grant administration.

• Support the day-to-day operation including providing administrative support for the PI, Co-Is and researchers in meeting the Future Places Centre (FPC) objectives (including arranging, attending, and taking minutes of meetings)
• Act as a point of contact for the FPC  
• Provide advice and guidance to FPC staff on University and research administration processes and liaison with central teams (e.g. procurement, travel team, finance and HR) to facilitate purchases, travel arrangements and HR matters
• Maintain database/mailing list of interested parties/contracts for the FPC
• Support visiting students and researchers including recording and processing applications
• Maintain and update websites for the FPC
• Maintain and update social feeds eg X for FPC
• Preparation of event materials and information packs Attendance at offsite events to ensure smooth registration procedures and assistance with organisational matters
• Maintenance of database of event delegates
• Dealing with delegate enquires, assisting with travel and accommodation arrangements
• Reconciliation of accounts on completion of conference/event including payments and expense

• Educated to A-level (A-C grade) and with GCSE Maths and English (A-C grades) or equivalent experience/qualifications
• High attention to detail
• Ability to work as a cooperative team member with flexibility to adapt to changing environments
• Excellent oral and written communications skills with the ability to communicate in a professional manner with a diverse range of people 
• Excellent numeracy skills and ability to work with a high level of accuracy
• Excellent and efficient organisation skills including the ability to prioritise workload
• Commitment to ongoing personal development and training

• Planning and organising
• Problem solving
• Research
• Resilience
• Self-motivation
• Teamwork
• Time Management
• Verbal communication
• Written communication
• Analysing
• Creativity
• Curiosity