During graduation there are three ceremonies that take place each day at 10:30am, 1:45pm and 4:30pm, with the exception of Monday where there is no 10:30am ceremony. Each ceremony lasts around 75 minutes and Graduation Assistants will support the team directly pre and post event. For specific hours relating to each role, please see the role descriptions below.
Welcome and Information Guides (x3) per shift
Either 4 or 7.5 hours per day. 08:30am-12:30pm, 12:30pm-4:30pm, or 08:30am-4:30pm. If working over 6 hours, there will be a 30 minute unpaid break.
In this role you will often be the first member of staff which graduands and guests encounter when they arrive on campus. Your duties include:
- Welcoming graduands and guests onto campus
- Supporting guests with directional information / wayfinding
- Providing key information about graduation / campus
- Supporting and signposting those with access requirements / additional needs
- This role will mostly be based outside, and you should be confident in approaching people to assist and direct them to key venues
Live Broadcast Assistants (x2) per shift
Either 5 or 4.5 hours per day, 8:30am - 1:30pm or 1:30pm - 6pm
We provide a live stream of ceremonies for additional guests. Your role will support the live stream venue and guests within it. Your duties include:
- Acting as Front of House for the live broadcast venue – welcoming and assisting guests
- Dealing with queries and supplying information about graduation / live broadcast provision
- Providing support and direction to guests with access requirements / additional needs
- Supervising the venue whilst in use, ensuring safety of audience
- Alerting the Graduation Team to any technical issues that may occur
- Taking programmes to venue
- There will be members of the extended graduation team also on hand each ceremony to assist and supervise
Guest Management Ushers (x3) per shift
Either 4, 4.25 or 7.75 hours per. 08:30am-12:30pm, 12:30pm-4.45pm or 08:30am-4.45pm. If working over 6 hours, there will be a 30 minute unpaid break.
You will support the team in pre-ceremony preparations and welcoming guests into the Great Hall. Your duties include:
- Welcoming / checking-in guests
- Ushering guests to their seats
- Assisting with ceremony turnaround – venue setup and checks / programme distribution
- Confidently dealing with guest queries and signposting to relevant team members
- Managing people flow within and outside the venue
- Signposting additional guests to the live broadcast venue
Cloakroom Assistant (x2) per shift
5 or 5.5 hours per day. 8.30am-1:30pm or 1:30pm-7pm.
Based in the Roundhouse this role will provide a friendly and efficient service to students and their guests. Your duties include:
- Supervising cloakroom facility
- Greeting guests and graduands, maintaining a calm focused attitude, even during busy periods
- Supporting guests with directional information / wayfinding
- Managing ticketing system for cloakroom items (raffle tickets – one to guest and one on the hanger)
- Managing storage and access to belongings.
Photography Chaperone (x1) Tuesday only. (If allocated this role you are also eligible to be considered for alternative roles throughout the week).
08:30am-4:45pm. As you are working over 6 hours, there will be a 30 minute unpaid break.
We are adding to our stock of graduation photos and an external photographer who has previously worked with the university will be undertaking this. You will be escorting them around campus throughout the day, therefore you must have a sound knowledge of the university campus. Your duties include:
- Guiding the photographer around site to notable graduation locations and other places of interest where graduands can be seen with family and friends
- Handing out consent forms to be completed and ensuring they are filled out correctly
- Assisting the photographer with whatever is needed to help and support them
All roles are interchangeable and require flexibility to support one another as required.
While the exact hours of work will vary depending on which role you are undertaking, you MUST be available to work the entire shift for your role on each day.
All successful candidates must be able to attend an in person pre graduation briefing on Wednesday 10th July from 10:30am-11:30am.