Grade 3 (£17682-£19133) pro rata, plus annual leave.
17 May 2021

Role & Department Overview

Undergraduate Colleges are now looking to appoint Assistant Deans for the 2021/22 academic year. 

Applications are welcomed from current postgraduates and final year undergraduates who are intending to continue or commence full time postgraduate study at Lancaster University in October 2021.  

Candidates must be a full time Postgraduate student for the full year they are in post and should not be away from the University on substantial placement during the year. 

Hours of work:  Maximum of 11.5 hours per week on an 11 months fixed term contract (Sept 2021-July 2022).  
(NB: for Tier 4/Student visa holders these 11.5 hours contributes to the 20 hours of work permitted whilst in the UK).  

Assistant Deans are required to reside on campus in the college of appointment. 
The deadline for applications is 9am Monday 17th May 2021.
Interviews will take place between Friday 4th – Friday 11th June.  
For a job description and application information, please email your contact details to quoting reference AD21 and we will send this to you.

Job Description

To work with the College Team to provide an inclusive College community by –
  • Actively engaging with residents throughout their stay (e.g. operating social media, delivering activity projects such as well-being events).
  • Delivering/coordinating/assisting with a range of successful College activities throughout the year e.g. Arrivals and Welcome Week, Graduation, departures/key return & social events.
  • Proactively ensuring that College members abide by the Student Discipline Regulations, the College Rules and the Terms and Conditions of Residence.
  • Identify new projects, events, and social interaction opportunities.
  • Getting to know College community e.g. visiting accommodation areas and social hubs in order to engage with students and through this knowledge, recognise and report emerging issues and needs within the College.
  • Maintaining an environment suitable for effective study for all residents.
  • Ensuring the safety and wellbeing of students, residents, staff and visitors to the College.
  • Take steps to resolve / de-escalate conflict between student residents e.g. holding flat meetings, mediating disagreements.
  • Be present at designated hours/times as agreed with line manager.
  • Attending all College meetings, Deanery meetings and training as needed.
  • Assisting College Porters in attending incidents when required and carrying out any necessary follow up action, E.g. Disciplinary meetings.
  • Recognising and reporting emerging issues within the College to relevant College staff promptly
  • Proactively checking for breaches of rules such as noise and tampering with safety equipment within College and accommodation spaces.
  • Accurate and timely recording of Deanery incidents involving student behaviour and/or welfare.
  • Weekly and regular liaison with College staff to maintain good communications.
  • Abiding by the terms and conditions of accommodation, as well as the College Rules and Student Discipline Regulations at all times. As both employees of the University and students with an extended set of responsibilities, a high level of discipline and behaviour is essential for Assistant Deans.
  • Respecting confidentiality and working within Data Protection legislation
  • Recognising and acknowledging the limits of personal pastoral abilities and therefore acting as a listener and mediator rather than as an advisor
  • Providing basic advice, support, and information to residents; signposting as appropriate to further support networks.
  • Any other duties as deemed necessary by the College Dean, Accommodation Manager, College Manager or Principal.

Person Specification

  • To convey an appropriate rationale and clear interest in applying for this particular post.
  • Excellent customer care/people skills; able to deal with difficult situations.
  • Ability and confidence to work with minimal supervision using own initiative.
  • Excellent written and oral communication skills.
  • Ability to work in a team, have a flexible approach to work and dedication to duties.
  • Enrolled / applying for full time postgraduate study at Lancaster University.
  • Willingness to live within any College accommodation amongst undergraduate students.
  • Awareness of and an ability to deal sensitively with cross cultural issues in a student environment.
  • Ability to deal with all students, staff and visitors courteously and professionally.
  • All financial accounts with the University up to date.
  • Ability to remain on campus during term time throughout contract - i.e. not required to attend extended placements off site as part of studies.
  • Ability to attend compulsory training course September 2021 (dates tbc) 
Working in this role will help to develop the following skills and experience:
  • Collaboration
  • Creativity
  • Emotional intelligence
  • Exercising professional judgement
  • Leadership
  • Planning and organising
  • Resilience
  • Verbal and written communication

Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.

Help and advice on making applications can be found on the Lancaster University Careers pages. Visit