£16.73 per hour plus £2.02 holiday pay
18 Sep 2020

Role & Department Overview

This role is based in The Ruskin – Library, Museum and Research Centre at Lancaster University.

The Ruskin - Audit and Publications Officer is responsible for supporting the Director in collections audit, data entry and CMS development, and developing publications and research-related activities. The role is divided equally between complex data compilation and analysis, and undertaking a range of administrative, editorial and research tasks in The Ruskin.

Combining expertise in research, editorial, data entry and digitisation practices and procedures, this advanced role is suited to a postdoctoral candidate/PhD-holder.

Duration: Three months
Interview Date: 23rd September 2020
Preferred Start Date: 24th September 2020

Job Description

Major duties associated with the role include:

  • Undertaking the range of administrative and high-level data entry duties, especially in relation to auditing, playing a key role in the compiling and analysis of data; undertaking related research; fact-checking, copy-editing and proof-reading
  • Co-ordinate editorial procedure with all legal and other documentation, including liaising with editorial and production teams at external publishers; implementing technical skills such as content writing and securing rights.
  • Maintaining accuracy and integrity of collection documentation, particularly Condition Reports.
  • Playing a key role in data management and evaluation relating to the ongoing digitisation of the collection, including the handling and digitisation of archival material for catalogue records; processing material for metadata; creation of digital assets; and transition to Modes Complete.
  • Undertaking other duties and training commensurate with the role as directed by the Director of The Ruskin.

Person Specification


  • Holds a PhD in Art, Literature, History, or Digital Humanities specialising in the nineteenth-century.
  • Knowledge and experience of copy-editing, proof-reading and indexing and the ability to use advanced editorial software.
  • Evidence of excellent analytical, computational and research skills (PhD-level) required for the creation, compilation and interpretation of complex data sets
  • Knowledge and experience of compiling, maintaining and analysing data, ensuring data accuracy, integrity and compliance according to industry standards.
  •  An excellent command of the English language and academic reference styles.
  • Knowledge and experience of managing daily editorial operations for an academic publication, preferably at the level (or equivalent) of Managing Editor, or equivalent, and the ability to negotiate and liaise with counterparts in editorial and production at external publishers.
  • Working knowledge of best practice in publishing, including ethics, open access and copyright.
  • Excellent communication and interpersonal skills, with the ability to work within a multidisciplinary team.
  • Excellent organisational and administrative skills, including the ability to deliver projects to schedule, to prioritise work, and to work successfully on a number of projects at the same time.
  • The ability to present information in an accurate and appropriate format, to write for different audiences and contexts, and competence in relevant IT packages, including: Microsoft office, database applications, website content development and social media.


  • Experience of using computerised Collection Management Systems (e.g. Modes Complete)
  • Familiarity with library services platforms (e.g. Alma Ex Libris).
  • Experience of digitising collections and processing collections for metadata
  • Holds practical skills for digitising primary material (e.g. experience of Photoshop, Capture One).
  • Knowledge of Accreditation standards for collections care and for University Museums in general.

You are required to submit a cover letter to support your application. Applications without a cover letter will not be considered.

Under the terms of this work, we endeavour to provide the advertised number of hours however, hours are not guaranteed and that work may cease if there is a fall in demand. 

Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.

Help and advice on making applications can be found on the Lancaster University Careers pages. Visit www.lancaster.ac.uk/careers.