£11.77 per hour plus £1.42 holiday pay
01 Mar 2020

Role & Department Overview

Based within the Faculty office, this role will be responsible for fully supporting the staff resources activities of the Faculty of Science and Technology. This will include liaising with departmental colleagues at all levels, monitoring and analysing staff data for reports and servicing staff related committees. You will play a key role in supporting the Faculty Resources Manager (staff) to manage the Faculty’s staff resources activity.

Applicants should be educated to degree level or have relevant experience in working in higher education.

We welcome applications from people in all diversity groups.

Working pattern: 36.5 hours per week

Queries can be directed to Kate Usher, Faculty of Science and Technology at k.usher1@lancaster.ac.uk or Tel: 01524 592526

Job Description

Major Duties:

To provide support to the Faculty Resources Manager (staff) in the day to day running of HR matters for the faculty.

Projects, communication and data management

  • To liaise closely with Human Resources, Heads of Department and Departmental Administrators to coordinate the Faculty’s management information on staff and personnel-related functions and to generate reports for the Dean/Faculty Administrator
  • To monitor departmental returns for  Performance and Development Review and compile the annual faculty submission to Human Resources
  • To coordinate and produce the Faculty’s monthly Professional Services staff newsletter including sourcing content and editing
  • To manage the Faculty’s sabbatical leave record, including the monitoring of applications and outcomes for onward transmission to the Faculty Resources Manager (staff)
  • To be responsible for managing the Faculty’s academic probationary agreement approvals , maintain records of probations and correspond with departments regarding monitoring process throughout probationary period
  • To advise departments on the Faculty’s staff development fund and where appropriate, identify training and development needs across the Faculty
  • To ensure compliance with HR policies
  • To coordinate the organisation of the Faculty’s induction programme for new staff

Recruitment and selection

  • To be responsible for advising  departments on recruitment and selection, ensuring compliance with Faculty procedure and university-wide policy
  • To be responsible for the Faculty’s recruitment record and the production of related reports
  • To be responsible for quality checking and approval of items on Stonefish and CORE
  • To work with the Faculty Resources Manager (staff) and central Human Resources staff to improve the university’s recruitment system and resolve problems where appropriate
  • To assist in the development of HR -related guidance, policies and procedures for the Faculty in conjunction with HR and departments

Committee servicing

  • To be responsible for servicing the Faculty’s Area Promotions Committee and the Equality and Diversity Forum,
  • To advise departments on the completion and submission of case paperwork
  • To prepare agendas, minute meetings and following up the agreed outcomes

Other duties

  • To deputise for the Faculty Resources Manager (staff) when necessary
  • To undertake any necessary training and development
  • To undertake any other duties appropriate to the grade of the post as required by the Dean, the Faculty Manager and the Faculty  Resources Manager (staff)

Person Specification

  • Educated to degree level or relevant experience in a human resources related role
  • Highly effective communication skills with an ability to influence colleagues and external stakeholders
  • Experience of building long term and sustainable relationships with colleagues
  • Experience of monitoring and analysing data, statistics and performance measurements related to staff
  • Experience of committee servicing
  • Experience of report writing to present key information to a range of audience
  • The ability to present information in an accurate and appropriate format to a variety of audiences
  • Ability to work independently and in a team and have a flexible approach to work
  • Sound knowledge of relevant IT packages including Microsoft Word, Excel and Outlook. Experience of design packages would be an advantage.
  • Previous experience of working in a human resources related capacity
  • Commitment to ongoing personal development and training
You are required to submit a cover letter to support your application. Applications without a cover letter will not be considered.
Under the terms of this work, we endeavor to provide the advertised number of hours however, hours are not guaranteed and that work may cease if there is a fall in demand.
Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment. 

Help and advice on making applications can be found on the Lancaster University Careers pages. Visit www.lancaster.ac.uk/careers.