Service Desk: 9am - 5pm
Monday to Friday
The Base, Alexandra Square, Lancaster Campus

GRO Events Assistant

  • Location:
    North West
  • Position:
  • Salary:
    £10.08 + £1.22 (holiday pay) = £11.30 per hour
  • Date Posted:
    08 Aug 2019
  • Advertising End Date:
    28 Aug 2019
  • Vacancy Type:
  • Reference:
Job Description
The Global Recruitment Office Events Team is looking to recruit a highly motivated Global Student Recruitment & Outreach Events Assistant to for provide administrative support for the activity of the Events Team in recruitment activities across campus. 
This exciting role will play an important part in delivering both the University’s student recruitment and strategy. 

For this exciting opportunity, you will need to:

  • be enthusiastic about events management
  • have some experience of office administration work
  • show a willingness to learn new skills
  • have good communication skills and the ability to work well within a team, including the ability to deliver presentations and training to large groups of people
  • have or be expected to obtain GCSE Maths and English grade C or above

Major Duties:

The Global Student Recruitment & Outreach Events Assistant will be responsible for providing administrative support for the undergraduate and postgraduate recruitment events and Outreach activities

Principal Duties:

  • To work as part of the Events Support Team to assist in the delivery of projects and events to support the recruitment activities of the department
  • Communicate effectively with stakeholders at Lancaster University to ensure that a coordinated and efficient service is provided
  • Undertake maintenance and necessary edits of the department webpages to ensure events and activities are clearly communicated whilst ensuring a high level of accuracy
  • Undertake tasks using the University CRM to manage events and communicate with prospective students
  • Support colleagues in GRO, by delivering the logistics of the ongoing Student Ambassador training, recruitment and development
  • To act as first point of contact for enquiries, either by telephone, email, post or in person. Providing excellent customer service for schools and colleges, prospective students and their parents
  • To support the Event Officers by managing a number of unsupervised tasks
  • Provide administrative and logistical support for the Events Team during the planning and delivery of large scale on campus recruitment events, such as open days, offer holder visit days and school events
  • Provide administrative assistance to the Outreach and Student Success team to support the successful delivery of on campus and in school outreach events and activities
  • Service meetings across the department, including producing agendas, attending to take minutes and creation and circulation of documents in an efficient and appropriate format
  • Attend off campus recruitment fairs and events where required
  • Demonstrate a flexible approach to work requiring some availability for occasional weekend work at events including Open Days
  • At all times to carry out your responsibilities with due regard to the University’s code on Equality and Diversity, University Health and Safety Codes of Practice and Child Protection Policy
  • Any other duties appropriate to the role as required by the line manager or Head of Department
Pay Rate: £10.08 + £1.22 (holiday pay) = £11.30 per hour (Grade 4) 0.5 FTE

Candidates must be available for interview on Thursday 12th September and be able to start week commencing 23rd September.


Applications without a covering letter will not be considered. For help and advice on covering letters:

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Under the terms of this work, we endeavour to provide the advertised number of hours however, hours are not guaranteed and that work may cease if there is a fall in demand. 

Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.